Simplifying IT
for a complex world.
Platform partnerships
- AWS
- Google Cloud
- Microsoft
- Salesforce
A Powerful Document Management System for a One-Time Cost.
- Go Live in 4-6 Weeks: Fully customised and deployed on the secure Microsoft Cloud.
- No Monthly Software Fees: Pay once for a complete system that works with the Office tools you already use.
- Trusted by Global Leaders: Join PepsiCo, Canon, Honeywell, and Brookfield.
- 🔒 100% Confidential — We Sign NDAs
Trusted By Fortune 500 Companies Globally
Why Pay Monthly When You Can Own It?
Pay Once, Own Your DMS Forever
No subscriptions. No surprise fees. Just one clear investment tailored to your team size, documents, workflows, and integrations.
Seamless Microsoft 365 Integration
Built inside Microsoft 365 so it works natively with Word, Excel, Outlook, Teams. If you don’t have M365 yet? No problem, we’ll help you get set up affordably.
Go Live in Just 4 to 6 Weeks
Fully configured, tested, and deployed. Faster than building from scratch or buying bloated enterprise software.
Tailored Workflows That Fit YOUR Business
Not the Other Way Around
| Feature | Our Microsoft Powered DMS | Traditional DMS |
|---|---|---|
| Document Search & Retrieval | Advanced search with metadata | Basic folder-based search, time-consuming |
| Real-Time Collaboration | Multiple users edit simultaneously with color-coded changes | Limited collaboration, version conflicts |
| Version Control | Automatic version tracking with full edit history | Manual versioning, confusion over latest version |
| Microsoft 365 Integration | Native integration with Word, Excel, Teams, Outlook | Requires custom integrations, additional costs |
| Security & Access Control | Granular role-based permissions with MFA | Often rigid access control, security gaps |
| Workflow Automation | Built-in Power Automate for approvals & notifications | Manual processes or expensive add-ons |
| Mobile Accessibility | Full mobile access across all devices | Limited or no mobile functionality |
| Implementation Cost | Bundled with Microsoft 365, no additional licensing | High upfront costs plus ongoing fees |
| Scalability | Grows with your business, enterprise-ready | Often requires expensive upgrades |
What You Get — Out of the Box
Centralized Document Hub
Securely store and organize all enterprise documents in a single, instantly searchable repository.
- Metadata-driven categorization
- Version history tracking
- Multi-file type support
- Bulk upload/download capabilities
- Mobile-optimized interface
Advanced Access Controls
Protect sensitive data with granular permissions, encryption, and enterprise-grade security protocols.
- Role-based access tiers
- Two-factor authentication
- Time-bound sharing links
- Activity-based restrictions
- Retention policy configuration
- Audit-ready permission logs
Automated Workflow Builder
Eliminate manual processes with customizable approval chains and rule-based task automation.
- Conditional routing logic
- Email/SMS notifications
- Deadline escalations
- Multi-department handoffs
- Integration with e-signatures
- Process analytics dashboard
Audit Trail Reporting
Track every document interaction with immutable logs for compliance and accountability.
- Timestamped user actions
- Version comparison tools
- Real-time change alerts
- Custom report generation
- Exportable audit records
- Role-specific visibility filters
Cross-Platform Integration
Connect seamlessly to existing tools via secure APIs and native app compatibility for smooth operation
- Office 365 co-authoring
- CRM/ERP system sync
- Cloud storage gateways
- Single sign-on (SSO)
- Automated data ingestion
- Custom connector
Scalable Storage
Handle growing document volumes with hybrid cloud/on-premise storage and automatic scaling.
- Petabyte-scale capacity
- Tiered storage pricing
- Global CDN support
Built on Microsoft’s Secure, Global Infrastructure — So you get enterprise-grade uptime, compliance, and scalability — without managing it yourself.
Transparent Pricing. Zero Surprises.
One-Time Implementation Fee
Covers everything: setup, configuration, training, testing, go-live. Priced based on: # of users, document types, workflow complexity, integration needs.
1.
Monthly Software Cost: 0 AUD
You only pay for Microsoft 365 licenses which many businesses already have. Don’t have M365? We’ll help you choose the right plan, often cheaper than traditional DMS subscriptions.
2.
Optional Annual Support (Recommended)
Keep your system optimized, updated, and running smoothly as your business evolves. Includes: Priority support, minor enhancements, performance monitoring, security patches.
3.
Our Document Management Solution Services
Custom DMS Implementation
We design and deploy tailored solutions for your unique business rules, departmental workflows, and security needs.
Document Control Software
Keep track of versions, metadata, and permissions effortlessly. Mitigate risk by ensuring only the right people have access.
Contract Management Systems
Automate approvals, manage key milestones, and maintain a secure central repository of all contract versions and revisions.
Enterprise Content Management (ECM)
Bring all your business-critical files under one umbrella, enabling real-time collaboration and simplified compliance.
Legal Document Management Software
Securely handle case files, legal contracts, & sensitive records with robust audit trails and retention policies.
Records Management & Archiving
Implement reliable retention schedules, automatic archival, and quick retrieval for both active and archived documents.
Workflow & Collaboration Solutions
Eliminate manual tasks using automated routing, notifications, and custom workflows that speed up daily operations.
Ongoing DMS Support & Maintenance
Receive continuous updates, performance monitoring, & technical assistance to keep your system running optimally.
Why Choose COMM-IT for Document Management?
- 20+ Years Proven Enterprise Experience
- Advanced Security & Compliance
- Microsoft Gold Partner Certified Expertise
- Dedicated Relationship Managers
- Save 60% on Development Costs Annually
- Dedicated Support & Training
- Offshore Advantages, Onshore Quality
Solutions Built for Your Industry
Banking & Finance
Secure loan files, audit trails, compliance docs with granular access and instant retrieval.
Manufacturing
Centralize SOPs, QA checklists, engineering drawings. Reduce errors, speed up onboarding.
Healthcare
Manage patient records, insurance forms, consent docs with strict role controls.
Education
Digitize student files, accreditation docs, admin workflows, simplify audits and reporting.
Retail & CPG
Manage supplier contracts, marketing assets, compliance docs — all in one searchable hub.
Logistics
Automate POs, shipping docs, customs forms and real-time visibility across teams and partners.
Legal Services
Ensure confidentiality of case files, utilize advanced search, and maintain impeccable version control.
Government & Public Sector
Meet retention mandates, enable citizen access, ensure transparency securely and scalably.
Petrochemical Sector
Handle safety manuals, compliance reports, project docs with role-based restrictions and global access.
What Real Users Say
K. Nagarajan Manager (IT) UNDP/GEF Project (Steel) Ministry of Steel, Government of India
“Working with COMM-IT has been rewarding. Their innovative ideas and commitment to quality perfectly align with our vision. We wish them success in their future endeavors.”
Manoj Pradhan, Head IS - Infrastructure, Agro Tech Foods Limited
“COMM-IT’s implementation of our SharePoint Portal has been excellent. Their proven track record and technical competencies make them a partner we would happily recommend to others.”
Yousif B. Al-Tehaini, IT Manager, Farabi Petrochemicals Company
“COMM-IT’s outstanding contribution and dedication as the Project Sponsor for our SharePoint Phase 3 Project is truly appreciated. We are grateful for their commitment and support.”
Our Customized DMS Development Portfolio
Contact Us Today
Speak to Us About Your DMS Project!
We’re not just developers — we’re your implementation partners. From discovery to deployment, we guide you step-by-step.
What We’ll Cover in Your Free Consultation:
- Understand your biggest document pain points
- Map out a custom solution — workflows, security, integrations
- Show you a live demo (not a canned slideshow)
- Provide a clear scope, timeline, and one-time cost
- Answer all your questions — including “What if we don’t have Microsoft 365?”
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